Commercial Hedgelaying Terms & Conditions

Land-based contract work | Hedges & Hurdles Ltd

1. Parties and application

These terms apply to commercial hedgelaying, countryside management and related land-based works contracted by Hedges & Hurdles Ltd (“the Contractor” or “we”), of Mill House, Liphook Road, Haslemere, Surrey, GU27 3QE. Company registration number: 14785052. The quotation and acceptance identify the customer and the agreed scope. Paul Matthews and other competent practitioners may carry out work on behalf of the Contractor; this does not make them the customer’s contracting party.

2. Survey, quotation and acceptance

Quotations identify site, approximate lengths, style/specification, materials, access requirements, proposed timing, exclusions and price. Estimates based on photographs or incomplete information may change following inspection. A contract arises on written acceptance of the quotation by the contractor. Variations must be agreed in writing, including any impact on price or timing.

3. Landowner responsibilities

The customer confirms authority to commission work and will disclose known underground or overhead services, boundaries, public access, livestock, protected features, site hazards and relevant permissions. The customer is responsible for necessary landowner permissions and consents unless the quotation expressly allocates them otherwise. Access, safe parking, welfare and agreed site preparation must be provided.

4. Programme and weather

Dates are estimates unless expressly agreed as fixed. Unsafe weather, ground conditions, ecological restrictions, access problems or other site hazards may require postponement. The contractor will notify the customer promptly and propose a revised programme. Reasonable unavoidable remobilisation or standing costs caused by customer failures may be charged where disclosed and evidenced.

5. Payment

The quotation will state any deposit, staged payments, VAT treatment and final invoice due date. Unless agreed otherwise, invoices are payable within 14 days of issue to Hedges & Hurdles Ltd. For qualifying business-to-business debts, statutory interest and recovery costs may apply. Payment details will appear on the Company invoice.

6. Cancellation, suspension and scope changes

Either party should give written notice as soon as a cancellation or postponement becomes likely. If the customer cancels confirmed work, the contractor may recover the value of work performed, authorised non-returnable materials, committed subcontractor costs and reasonable net loss caused by cancellation, after mitigating loss and crediting costs saved or replacement work. No automatic forfeiture or punitive cancellation fee applies. If the contractor cannot perform, the parties will discuss rescheduling and refund any payment for work not provided, subject to lawful claims for work completed.

7. Materials, site condition and completion

The contractor will carry out work with reasonable care and skill in accordance with the agreed specification, allowing for natural variation in hedges and weather-dependent results. Hidden obstructions, contaminated materials, unexpected tree condition or changed instructions may require a written variation. The customer should notify any concerns promptly and allow reasonable access to inspect and, where appropriate, remedy defective work.

8. Health, safety and insurance

Hedges & Hurdles Ltd will arrange appropriate risk assessments and confirms that insurance cover is in place for both Hedges & Hurdles Ltd and Paul Matthews in respect of their insured commercial hedgelaying activities. The Company will ensure that the cover remains appropriate for the agreed scope of work, including any machinery and other personnel involved. The customer must disclose known hazards and coordinate site arrangements where multiple contractors operate.

9. Liability and legal framework

Nothing in these terms excludes or restricts liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any liability which cannot lawfully be excluded. Any other limitations operate only to the extent permitted by applicable law. Any proposed cap on other direct business losses must be separately stated in the accepted quotation and assessed for reasonableness under applicable law. No term excludes a duty to perform with reasonable care and skill.

10. Data, disputes and governing law

Contact lorraine@hedgesandhurdles.com. Personal data will be handled under the applicable Privacy Notice: Privacy Policy The parties will seek to resolve concerns promptly. English law governs the contract and, for business customers, the courts of England and Wales have jurisdiction. If a customer contracts as a consumer, mandatory consumer protections prevail over inconsistent provisions.